Freqently Asked Questions

Our Enrollment Engine is an all-in-one student recruitment system designed to help schools streamline their recruitment process, attract more students, and manage enrollment more efficiently.

The Enrollment Engine automates communication with prospective families, tracks student recruitment efforts in real time, and provides data-driven insights to help your school reach its enrollment goals. It includes features like automated workflows for emails and SMS, recruitment pipeline tracking, and customizable reporting to keep your team organized and informed every step of the way.

To learn more about the Enrollment Engine, watch our recorded demo or book a live demo with a student recruitment expert today.

Our Enrollment Engine is suitable for any school looking to enhance student recruitment and boost enrollment, including charter schools, private schools, trade schools, preschools, real estate schools, and more.

Whether you’re a small preschool or a large charter network, the Enrollment Engine can be customized to fit the unique needs of any school.

If your school is struggling to manage prospective students or maximize enrollment with limited resources, our student recruitment system can help you recruit more students efficiently. Book a demo today to learn more!

The Enrollment Engine automates many of the manual tasks that typically slow down student recruitment efforts, such as following up with prospective students, managing inquiries, and tracking communication. By streamlining these processes, your staff can focus on high-priority tasks, ensuring no leads slip through the cracks. Additionally, our student recruitment system provides real-time insights into which enrollment strategies are working, allowing you to allocate your resources more effectively.

The Enrollment Engine features automated workflows that enable you to send personalized emails and SMS messages to prospective students/families at key moments in their decision-making journey. This ensures that your school stays top of mind, reduces the chance of missed follow-ups, and nurtures relationships over time. With customizable communication templates, you can easily provide updates, answer questions, and offer additional information to students without manual effort.

Learn more here.

Absolutely! We understand that every school has a unique approach to student recruitment, which is why our system is fully customizable. From setting up tailored workflows and communication templates to adjusting how you track your recruitment pipeline, you can configure the Enrollment Engine to meet your specific needs.

Results vary depending on your school’s specific recruitment challenges and how quickly you implement the system. However, many schools begin to see improvements within the first 30 days, particularly in managing inquiries and communicating with prospective students. Over time, as you refine your student recruitment strategies with the Enrollment Engine’s data insights, you can expect to see a significant boost in enrollment.

The Enrollment Engine gives you a clear, real-time view of your entire student recruitment pipeline, from initial inquiries to enrolled students. With automated workflows and customizable stages, you can easily track where each prospective student is in the process and what actions need to be taken. This ensures no prospects are overlooked and helps you focus on students who are most likely to enroll.

The Enrollment Engine is set up at the individual school level.

Getting started is easy! You can watch a recorded demo or request a live demo with one of our student recruitment experts.

If you’d like more information or have specific questions about how the system can work for your school, feel free to reach out to our team. We’re happy to walk you through the Enrollment Engine and show you how it can make a difference in your recruitment efforts.

Absolutely! We understand that every school has a unique approach to recruitment, which is why our system is fully customizable. From setting up tailored workflows and communication templates to adjusting how you track your student recruitment pipeline, you can configure the Enrollment Engine to meet your specific needs.

Yes, the Enrollment Engine is designed to integrate seamlessly with popular education management and marketing platforms, allowing you to consolidate your student recruitment data and manage your efforts in one place.

Yes, you can absolutely add custom fields.
Internal notifications to users are customizable. You can set up notifications and reminders for any time period that you prefer within a workflow.
Yes, external calendars, including Outlook and Gmail calendars, can be connected for individual or multiple users. Once set up, appointments can be made on any connected calendar.
Yes, you can add attachments to inquiry forms.

The Enrollment Engine offers detailed, customizable reports that give you a comprehensive view of your student recruitment efforts. You can track key metrics such as the number of inquiries, applications, and enrolled students, as well as which marketing strategies are driving the most interest. These insights allow you to make data-driven decisions to optimize your recruitment process and ensure that you’re focusing on what works best for your school.

Yes! The Enrollment Engine integrates with popular digital ad platforms, allowing you to track the performance of your enrollment campaigns in real time. You can see which ads are driving the most inquiries, how prospective students are engaging with your content, and which strategies are most effective. This enables you to adjust your ad spend and messaging to maximize your student recruitment ROI.

Yes, CSV files of your data can be exported.
You can create custom fields to track milestones and create custom workflow automation to set reminders/events accordingly.

Yes, please review the breakdown of additional fees below. You can find more information about the Enrollment Engine here.